1. REGISTRATION DOCUMENTS OF WELFARE ORGANISATION

In August 2008 the organisation PetPals was established in order to improve the living conditions of animals in townships and poor communities in the Strand. PetPals was registered and approved by the Department of Social Development as a Non Profit Organisation (Registration Number 063-126-NPO). An ABSA bank account in the name of PetPals was opened for this purpose. In order to register the PetPals NPO and to open a bank account, it was also required to draft a constitution and to have a first general meeting, which were subsequently done.

2. MEMBERS AND IDENTITY OF MEMBERS

The PetPals NPO consists of 5 committee members, i.e. Dawie Hamman (Chairperson), Yolanda Hamman (Treasurer), Azanne van Wyk (Secretary), Marquerita Hardman, and Marlene Strydom. Although Johan van Wyk is also a member of the organisation, he is not a committee member of the organisation (because of the representative requirements of the Department of Social Development) and thus he does not have voting powers. Identity numbers and proof of identity will be provided on request.

3. BACKGROUND AND NON PROFIT STATUS

It all started in 2006 with a trip that took pensioner couple Dawie & Yolanda Hamman (2 committee members) past an informal settlement (Morkels Cottage) in the Strand (Helderberg area) where they came across a very thin and undernourished German Shepherd dog. They stopped and fed him from their car boot where they always kept spare dog/cat food in case of such an emergency. It soon escalated into the feeding of ± 160 animals twice a week, as well as sterilisations and medication for the pets. Other volunteers joined them over time & PetPals was established as a NPO in August 2008. PetPals is nothing more that a few volunteers who all have one thing in common and that is to try and save, maintain and improve the living conditions of animals in their immediate surroundings. No salary is paid to any of the members for conducting their work – all activities conducted by the members are done without any form of remuneration being received. It is also important to take note that no PetPals-member receives profits or benefits from the work they do, all proceeds go towards improving the living conditions of pets in townships and poor communities (and towards tools in order to conduct such work). By registering PetPals as a NPO at the Department of Social Development, the non profit status of the organisation was confirmed.

4. WELFARE ADDRESS

Since this project is operated from home and since Dawie and Yolanda are the main founders of PetPals, their home address is used as the PetPals welfare address, i.e:22 Karl Kielblock Crescent, Strand, 7140.

5. AREA OF SCOPE AND ACTIVITIES PROVIDED

We strive to improve the living conditions of pets in townships and poor communities. Pets living in such areas do not have the same privileges as other pets such as daily meals, warm shelters, regular inoculations, sterilisations and vet care in emergency situations. Therefore, we try to improve the lives of these disadvantaged pets by giving them all of the above and we also rehome those ones that are unwanted, unloved or lost. In terms of the PetPals Constitution, the organisation’s main objective is to improve the living conditions of cats and dogs staying in townships and poor communities in the Strand, specifically within the Morkels Cottage and Beverly Hills township areas (and immediate surroundings), by means of:

· Food / Feeding
· Sterilisation*
· General vet care*
· Emergency care*
· Provision of shelter

In terms of the PetPals Constitution, the organisation’s secondary objectives are to:

· Rescue and rehome dogs, cats and litters found within the Morkels Cottage and Beverly Hills township areas that are unwanted, unloved or lost.
· Distribute goods / hand-outs to those individuals of the Morkels Cottage and Beverly Hills communities who strive towards improved pet-care.

6. RELATIONSHIP TO OTHER ANIMAL WELFARE SOCIETIES

Although we could simply support one of the other organisations and individuals who do wonderful work by helping animals in need, we wanted to specifically make a difference to our local pets (in our case the Strand). What Dawie and Yolanda experienced the first time when they walked into the Morkels Cottage and Beverly Hills township areas was the realisation that one knew you had to step in and help out although you did not even know where to start! It felt as if hundreds of animals were in need of help, but it appeared as if no animal welfare organisation has ever been present in the area. Therefore, we established our own organisation to tackle poor areas seemingly forgotten by the rest of the community. Our local animal welfare society, i.e. the Hottentots Holland Animal Welfare Society (HH AWS) have their hands full with stray and abandoned animals from all over the Helderberg area. They support our efforts (which are conducted in a smaller geographical area within the bigger Helderberg area) as they realize we are making a difference to the wellbeing of these township pets. The HH AWS appreciate the fact that we do not just dump all these animals onto them as they also have very limited resources. The PetPals NPO and the HH AWS support each other where we can – we sterilise, medicate and rehome where we can and they, in turn, help us out with emergency situations and the sharing of resources.

7. TESTIMONIALS OF ACTIVITIES

We have received some exposure in the local newspapers (District Mail & HelderPos) over time for which we are very grateful towards Freddie van Sittert (reporter at the said newspapers) for doing so. We have also received wonderful e-mails from friends and strangers supporting the work we do. We will gladly provide you with a copy of the extracts from the newspapers and e-mails received should you be interested.

8. PROOF OF LONG TERM PLANNING

We have no specific proof of our long term commitment other than all the PetPals members’ love and dedication to help disadvantaged pets. However, we believe that the trouble we went through to establish PetPals as a Non Profit Organisation is proof enough that we see this venture as a long term commitment from our side.

9. GEOGRAPHICAL AREA OF OPERATION

Our main geographical focus areas are the Beverly Hills and Morkels Cottage township areas (and its direct surroundings) in the Strand, Helderberg. However, we also do rescuing and rehoming from other areas if such cases are brought to our attention and no other organisations can assist (subject to the availability of our own resources).

10. FINANCIAL STATEMENTS AND PROOF OF FINANCIAL STATUS

The ABSA bank account in the name of PetPals is used as the bank account of the PetPals NPO. We have also opened a specific account at our local vet with whom we have an agreement to have pets from townships and poor communities treated at discounted fees. The account is called the “PetPals Account” and it is held at the Strand Animal Hospital, Strand. These 2 accounts are the only accounts we hold. All financial donations that we might receive will be donated into one of these 2 accounts. An “open book” record keeping system will strictly be applied by PetPals, i.e. records will be kept of all expenditure (including bank and vet accounts) and full explanation of money spent will be noted for perusal by any interested and affected party. PetPals solely relies on donations and sponsorships in order to conduct the voluntary work we do.

11. CURRENT EXPENSES

Our daily expenses are going towards all the activities as listed under the “Area of scope and activities provided” section of this document (see Section 5). Current daily expenses include pet food, medication, vet expenses, animal shelters, etc.

12. OUR NEEDS FOR DONATIONS / SPONSORSHIPS / FUNDING

12.1 IMMEDIATE AND URGENT NEEDS:
· Dog & cat food (especially puppy & kitten food for litters, nursing moms and skinny animals).
· General medicines (deworming, dipping, inoculations, tick & flea treatment, etc.).
· Vet care for sick animals / emergencies (e.g. leg operations, cancer treatment, stitches for open wounds, emergency vet care over weekends, necessary euthanasia, etc.).
· Bedding for dogs and cats (carpets, mattresses, blankets, etc.).
· Pet accessories (food & water containers, collars and leashes, name tags, etc.).

12.2 MEDIUM TERM NEEDS AND PROGRAMMES:
· Sterilisations (spaydays and regular spays to prevent “unnecessary” births).
· Provision of shelter (timber for kennels, kennel building days, bedding for kennels, etc.).
· Ongoing food supplies.
· Ongoing vet care.
· Network of temp homes (e.g. to be able to pay for kennel and cattery businesses to give temp homes to adult pets, mommies with litters, puppies and kittens until we have found permanent homes for them all).
· Educational programmes to educate pet-care (e.g. puppet shows for children, easy-to-read flyers for adults, etc.).

12.3 LONG TERM NEEDS / WISH LIST:
· Laptop and Internet access (including air time) for writing newsletters, sending out e-mails for rehoming pets, doing the Non Profit Organisation’s accounting, drafting presentations to companies for funding, etc.
· Motor vehicle (preferably a bakkie with a canopy) to transfer animals, as well as a fuel allowance and vehicle insurance.
· Cell phone for Dawie & Yolanda, including an allowance for calls.

* Such activities can only be carried out with assistance of professional veterinary surgeons. It should be noted that we have agreements with local vets for minimum fees charged for all pets from townships or poor communities being treated or sterilised, thus the costs of vet care and medicines are kept to the minimum.